Plan your meetings

Manage your meeting rooms and equipment in one, simplified flow. All directly in our Outlook add-in

Meeting Software Online

Meeting room planner and booking software

We provide one view where you see the availability of your attendees, can book a meeting room corresponding to your meeting capacity, add catering and equipment, inform reception about visitors and bill your cost center. All in one flow.

1500X1000 Outlook Add In2

Book directly in Outlook with O365 Add-in

With the newest Outlook Add-in for Office 365, Pronestor Planner runs within Outlook. It has never been easier to book meetings and all needed resources, as you can book everything directly in Outlook - without ever leaving your inbox.

It's built directly on top of Microsoft's newest platform and is available for both Outlook for Windows, Outlook for Mac and Outlook web.

Meeting Large Room

Meeting room booking straight from your phone. Or tablet. Or desktop.

Creating convenient and flexible meeting room booking options is the primary target. With the mobile feature, you are able to make bookings on the go and you can access your bookings through any smart device, iOS and Android.

meeting room booker

Effortlessly manage meetings, rooms and services

Pronestor Planner allows employees to book resources such as meeting rooms, equipment and catering in one streamlined workflow right from their desk or mobile. The meeting room planner provides full overview of equipment available in which rooms and you can therefore easily set up meetings with everything you need. If you want to arrange a video conference - simply find a room that’s equipped and book it. Then invite your colleagues to join the meeting whether they’re across the city or the other side of the world. 

booking meeting rooms

Meeting room planning software integrated with Outlook

Pronestor Planner integrates with Outlook, Office 365 & Exchange. And it’s there - right in the toolbar. That way the meeting room planner is immediately familiar to anyone that uses Outlook. There’s no training required for end-users. It’s transparent, complete and gives full overview of resource booking and allocation.

booking meetings

Catering is part of the menu

Catering is an integrated part of your booking flow. Every company is unique and this is why the catering view is tailored to your organisation. The benefit of an integrated system is that the kitchen is automatically notified of your bookings. In addition, the meeting room planner keeps in check storage availability ensuring that you can never order items that are out of stock. Kitchen managers, chefs, and staff can tell at a glance what they need and how many people need service. Accounting information is available on reports and works directly with your financial solution.

meeting room reservation system

Insights and feedback from your users 

By tapping into data from our product suite, Pronestor Insights gives you a 360-degree picture of your organization's meeting activities. By combining data and feedback from the users, you can get specific action points to enhance facility availability, which is crucial for employee work processes.

Pronestor Planner Features

One simplified flow

Book everything you need in a flow for one or more rooms (room, food and beverages, resources, etc.)

Product Highlight

Meeting room planning software that can be used by individual companies or several at once, e.g., co-working spaces or office hubs

Product Highlight

Supports multiple locations and time zones

Product Highlight

Advise your guests of practical matters before they arrive at the meeting

Pronestor Planner - Price list

Meeting management solution

Manage your meeting rooms and equipment in one, simplified flow. All directly in our Outlook add-in

USD 40/room per month 


Yes, we can support both

Yes, it is both possible to have the meeting room planning software connected to or independent of exchange ressources

Yes, we can integrate our meeting room planner with multiple AD’s, so company A cannot see what company B is booking or who they are having a meeting with. They can only see that the meeting room is booked in the given time from someone outside their own organization

Yes, your catering booking is integrated in your meeting room booking flow. No additional actions are needed

Providing 20 years of experience for +1,100 happy customers in 38 countries

United Nations
Yarra Valley Water
New South Wales

Ready to make the most out of your workplace?